Medical spas deal with sensitive patient information. Using a generic booking software can leave data vulnerable to Health Insurance Portability and Accountability Act (HIPAA) violations and cyberattacks. Investing in a premium software platform helps secure data and streamline your operations. Discover where you can find HIPAA-compliant software for med spas.
1. Meevo
Meevo is a leading HIPAA-compliant software for med spas, offering an all-in-one solution for beauty businesses. Created by Millennium Systems International (MSI), it provides tools that streamline daily operations and drive growth through data-driven insights, client management optimization and marketing features.
Meevo ensures all Protected Health Information (PHI) is managed with the highest level of security. MSI employees have completed HIPAA training and are well-equipped to handle issues that may arise. The software also adheres to the standards of the PCI Security Standards Council and SOC 2. Interested clients can request a complimentary consultation.
Key Features
- Access to various customizable reports and dashboards that provide data-driven insights into client retention, revenue trends and more
- Single dashboard to manage employee security and set user-level permissions
- Powerful marketing suite, featuring plug-and-play email templates and online presence analytics
2. Vagaro
Vagaro is a HIPAA-compliant platform that provides booking and management software for various businesses in the beauty industry. It is known for its extensive marketplace, which allows customers to discover various services. This is a solid option if you need an additional channel for customer acquisition.
Streamline your med spa operations with organized treatment plans, online booking, integrated payments and a seamless electronic medical record (EMR) process. The HIPAA-compliant option ensures the secure handling of PHI through encrypted forms and secure data storage, allowing organized client record management.
Key Features
- An integrated marketplace that lists its clients’ businesses and services
- Automated marketing tools to re-engage lost customers and promote new services
- Features that enable virtual consultations and one-on-one sessions
3. Boulevard
Boulevard is a platform designed for self-care businesses, including high-end med spas. The platform has a sleek, intuitive interface and powerful scheduling capabilities to ensure a seamless experience for your staff. Features include forms, charts, data migration, integrated payments and loyalty programs.
Boulevard is fully HIPAA-compliant, offering a secure environment for managing patient data. The platform features secure data centers, end-to-end encryption and strict access controls to ensure PHI is protected according to the law. The software is also SOC 2 and Level 1 PCI-compliant.
Key Features
- An intelligent calendar that optimizes booking to maximize revenue and utilization
- Visually appealing client profiles
- Secure data, including payment information, for a streamlined checkout
4. AestheticsPro
AestheticsPro offers a HIPAA-compliant software with telemedicine, EMR, merchant services, client management and marketing features. With its powerful automation capabilities, your staff can save valuable time and resources. It focuses on the clinical and medical aspects of running a med spa, including charting and managing treatment-specific information.
The software provides end-to-end encryption for patient data, secure e-record management and comprehensive audit trails to ensure your business practices meet regulatory and security requirements. Other services include full onboarding, customized training and ongoing support from experts.
Key Features
- Detailed EMR capabilities for precise documentation
- Fully integrated e-prescription service
- Comprehensive collection of customizable medical intake forms, consent forms, and pre- and post-treatment instructions
Where Can You Find HIPAA-Compliant Software for Med Spas?
Here’s a summary of the leading HIPAA-compliant software platforms for med spas.
| Company | Best For | Specialty Features |
| Meevo | Growth-focused med spas needing strong marketing and business analytics | Smart booking and robust analytics |
| Vagaro | New or small businesses seeking client acquisition through a marketplace | Livestreaming and customer-branded app |
| Boulevard | Luxury and boutique clinics prioritizing a premium client experience | Precision scheduling and two-way texting |
| AestheticsPro | Medically-focused practices requiring deep clinical charting and EMR | E-prescribing and secure photo management |
Methodology for Choosing the Top Providers of HIPAA-Compliant Software
With plenty of platforms available, it can be challenging to find HIPAA-compliant software that meets or exceeds your expectations. The following companies were chosen based on the following criteria:
- Commitment to HIPAA compliance: Every provider utilizes end-to-end encryption for all data, secure cloud-hosting environments and strict access controls.
- Med spa-specific features: Med spas have unique needs that blend clinical practice with a retail and service environment. These platforms offer EMR systems, secure before-and-after photo management, editable digital consent forms and marketing tools.
- Industry reputation: The software platform you’ll choose will be your long-term partner. These companies are trusted by thousands of businesses and have positive user reviews.
- Scalability: The right software must have the tools to support your future ambitions. These platforms offer various pricing plans, allowing you to add features as your business grows.
Finding the Right HIPAA-Compliant Software for Your Business
Choosing the right management software is a crucial decision for any successful med spa. It can impact your company’s legal compliance, patient satisfaction, operational efficiency and profitability. Research HIPAA-compliant platforms to decide which one aligns most closely with your business goals. By partnering with the right provider, you can protect your patients, empower your staff and build a thriving practice in today’s competitive landscape.